A corporate set up is complete when it can an efficient HR department is established. HR department under takes various activities or so as to be called as various services, ranging from recruitment services to employee welfare services which include payroll services and sub-service of employee payroll. A subset service under payroll service is employee payroll, consisting of both man power and technology. An HR is assigned for handling particular segment of business unit and its employee’s payroll using junior HR who would co-ordinate and technologies like HR dashboard where in an individual can access their payroll related details and update it need be. Employee payroll desk takes up all the queries employees might have resolves them effectively. Employees can either contact their payroll SPOC directly or over online services. Nowadays, an Interactive Voice Response (IVR) system is also set up to handle as many queries as possible and as accurately one can imagine. While a bit of it is handled by manpower, most of it is done automatically using technology such as email, IVR, portal, business dashboard etc. The process involves an employee would raise their concerns regarding the payroll to be it taxes or deductions and more via a ticketing system and a ticket will be assigned with a service level agreement.

A payroll service is set up for every company and is run by HR (Human Resources) department. The HR department takes on hiring, firing, employee welfare and payroll services for its company’s employees. The payroll service is particularly set up for employees handling their payroll process and queries. Payroll services are both offered in person and online. Each and every employee of the company is given access to their individual payroll services dashboard which will be accessed via both internet and intranet links. Components of employee payroll Employee payroll consists of various components, for example, employee performance report, employee hike letter details, tax declaration details and more. All the details are constantly verified and updated. The details are highly confidential. Hence to maintain the confidentiality the details pertaining to an individual is only made available. The details cannot be publicly accessed bearing the privacy in mind. How employee payroll works The HR department can also outsource the employee payroll system in case of cost cutting or for any other reasons. The outsourcing happens only after a formal knowledge transfer and contract signing. The contract may contain Non-disclosure agreements, payment cycles, pay out dates, tax form calculation systems etc. Employee payroll also maintains an employee data even after resignation or termination in their database for various purposes.

Payroll services play an integral role in any given organization in the world today. Qualities a payroll service should possess Services like quality, technology and so on must be a prime objective for any payroll firm. In terms of technology used, it must be safe, secure and reliable enough for its employees to access it without fear or doubt. Every query raised by an employee must be answered with this prescribed timeline. Each of the service availed is billed to the parent organization. Consulting firms whom you have outsourced the work must provide service, handle payroll queries, tax declarations, hike, performance documentation, and counseling. These outsourced companies have different pricing for level services provided. It can even vary upon the number of your employees to be handled by the consulting firm. Right from handling the payroll queries and resolving them as per the agreed terms, the firm is liable to publish individual reports and records on the employee dashboard, hosting all the related information. Most of it is a software with all the automated tasks for each of the employee and maintenance of their database. These databases must be maintained at zero error criteria as some of the information on the employee record is critical for auditing purposes.

The HR (Human Resources) department must exist as long as the organization is there in the market. The HR department can exist independently without an in-house organization to handle; however, an organization cannot exist without a fully functional HR department. HR departments handle and take care of the company and its employees thoroughly by offering the maximum support through there HR department. Right from recruitment to exit formalities of an employee, the HR department plays a vital role in an organization. Within the HR department, the support functions are created like payroll services, recruitment teams, operations and so forth. These departments are dependently and independently responsible for handling the respective job functions. Every sub-team within each department will have a reporting manager and the reporting managers are made to report to the HR head of the department. Listed below are the efficient, comprehensive functions and importance of a payroll team in an organization: Payroll services offer their employees a whole slew of services with efficiency “ these include tax investment and declaration recommendation, payroll queries, and reports, etc. Each employee has his or her individual self-service portals or dashboard, which contains all the payroll related reports, information and more. Payroll services are part of a regular HR department, and along with the rest of the HR department in every organization, form a major chunk of employee handling services in the firm.